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Software & IT Procurement Success Study

100% Sourcing & Savings Transparency in 2 Weeks

Fragmented data silos made tracking impossible. An AI-powered tracking layer delivered full transparency in under 2 weeks.

Customer

Software & IT

2M - 10M Annual Turnover

Less than 100 Employees

The Challenge

As a fast-growing software company, our client faced a major hurdle: fragmented data silos were slowing the business down. Without a centralized view of sourcing activity, team members could not accurately track realized savings against negotiated targets. This resulted in a lack of accountability and missed consolidation opportunities.

Our Approach

Our Approach

Rather than pursuing a traditional, long-cycle ERP overhaul, we deployed a lean, AI-powered tracking layer built on three pillars:

  1. Pipeline Identification: Audited the existing contract landscape to identify an immediate annual sourcing and savings pipeline.
  2. AI-Powered Tool: Implemented an AI-powered savings-tracking tool providing 100% visibility and monitoring project progress.
  3. Single Source of Truth: Set up a dashboard delivering 100% transparency, accessible to all teams with accurate status and a clear roadmap.

Results

100%

transparency

Real-time visibility into every euro saved and every project in the pipeline.

Daily

reporting

Supported procurement with daily, audit-ready reports on EBITDA, cash, and cost avoidance.

< 2 weeks

to live

The entire bespoke tracking system was live and populated with data in under 2 weeks.

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